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Welcome to HU Registrar  

All operational matters pertaining to student admission, selection and placement, registration, keeping and analyzing the academic records and graduation  


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Message from Registrar

The Office of the University Registrar staff at HU welcomes you to our web site. It is our goal to provide timely and quality service to current, former and future students as well as faculty and staff.  The Office of the University Registrar is responsible for the creation of academic calendar registration, enrolment and degree verifications, final grades as well as transcript requests. We are committed to students of our university and promise to put students’ educational needs ahead of everything else students have a variety of needs and we should always be aware of our mandate and responsibility to those who apply and everything is on time for students to deliver service they need. When quires are raised, there must be no uncertainty by the customer about what we expect. 

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Academic Calendar

The University Calendar, among other things, shall provide the following: admission, readmission and registration; adding and dropping of courses/modules, examination periods, beginning and end of semesters, inter-semester breaks, application of research and teaching material proposals, annual research review, last date for reporting exam results to the registrar, date of submission of annual research progress report to the office of the Vice President for research and technology transfer, instructor evaluation weeks, the regular meetings of the Senate, final thesis submissions and open defence dates, etc.

Click here to download the PDF

HU-2013EC first-year PG Academic calendar

HU-2013EC Academic calendar 2nd year and above PG

Academic calendar 2013 EC for UG

Academic Calendar for 2014 (including the second semester of 2013)

Examination

  • The number of candidates sitting for an examination in every exam hall shall be prepared in advance of the examination by the module/course team leader or delegate and shall be handed over to the invigilators for purposes of checking attendance in the exam.
  • No student may be admitted into an exam hall 15 minutes after the beginning of the examination. However, all examinations must start on time and no corrections and other announcements made for students at the beginning of the exam shall be repeated.
  • No student may be allowed to leave an exam hall within 30 minutes of the beginning of an examination and before signing the examination attendance sheet.
  •  In the event that a student is forced to leave an exam hall for health reasons, and in so far as the student is in a conscious and sound state of mind, the invigilator in attendance shall inform the student of the fact that Registration from any legally established public medical institutions has to be obtained expeditiously to substantiate the claim of sickness or illness.
  • Upon conclusion of an examination the invigilator shall submit a report on the conduct of the examination by completing a form prepared for that purpose. The report shall be submitted to the Head of the Academic Unit that offers the course.

  • Any one of the following shall be interpreted as an act of cheating in an examination or any other graded exercise and shall have direct consequences on the marking or grading of all kinds of examination papers, term papers, projects or senior essays and for the determination of academic status of students.
  • Found in possession or copying from pieces of paper or any other source of information brought into an exam hall where such material is not specifically permitted.
  •  Working on or being found in possession of exam papers other than one’s own.
  • Exchanging information in the exam hall through oral, symbolic, written, and electronic or (holding electronic devices) any other means where these are not specifically permitted.
  • Copying or trying to copy from any other student or deliberately letting any student copy from one’s exam paper.
  • Submitting a work or works for which it can clearly be established that the work or part of it is not produced by the student claiming authorship or production.

  • Make-up examinations shall not be allowed for the purpose of raising grade point averages. However, a student unable to sit for an examination for extenuating circumstances, such as hospitalization or accidents, and therefore has an "I" (incomplete) grade against a course may be allowed to sit for a make-up examination in the course.
  • Any such student, or a person representing the student, shall submit in writing valid and documented reasons for not having sat for the examination to the Head of the Academic Unit within two weeks after the If the make-up examination is pertinent to mid-term, the case of the student can be decided by the instructor of the course and the head before the final examination.
  • Where the SC/DC finds that the student did not have valid reasons for not sitting for final examination, the "I" grade on the student's record shall be changed automatically to "F", SANG/SGPA shall be calculated and the status of the student shall be determined accordingly.
  • An actively enrolled non-graduating student who is allowed to sit for a make-up examination shall normally register for the examination at the beginning of the semester when the final examination in the course is next administered. However, for courses that are prerequisites to other courses (as indicated in the curriculum), the student shall be treated as one who is entitled to take a supplementary examination.
  • A non-graduating student who is not actively enrolled but allowed to sit for a make-up examination shall apply and register for the examination at least one month (the dates to be announced by the Registrar) before the final examination of the course is scheduled to be administered.
  • A graduating student within the final semester who fails to sit for final examinations in one or more courses for valid reasons shall be allowed to sit for make-up examination within three weeks of the following regular semester. However, if such a student is in the first semester of the final year, shall be allowed to sit for make-up examinations in a maximum of two courses within three weeks of the following semester.
  • A student who has three or more "I" grades in a semester and is legible to sit for a make-up examination shall, irrespective of academic status, withdraw from the University for academic reasons and apply for make-up exam
  • No SANG/ SGPA shall be calculated and no academic start of the subsequent semester status shall be determined for such a student until the results of the make-up examination are known.
  • A student who has less than three (one or two) "I" grades in a semester and who is legible to take a make-up examination may continue studies in subsequent semesters if the student is in good academic standing. For such a student, average point shall be calculated and academic status shall be determined based on the grades obtained and excluding courses in which the "I" grades are registered. Such a student shall also apply and sit for make-up examination in incomplete courses.
  • A student who has less than three "I" grades but is not in good academic standing is subject to withdrawal and may apply for readmission.
  • Any “I” grade not removed within a year as per the provisions of this Article shall be converted to an “F” grade.

Registration

After a student is admitted to one of the programs of the university, the next thing to do is registration for a set of modules/courses. 

Getting Started

During registration, students should observe the following registration rules and procedures:

  • A student, whose application for admission to a program is accepted, can be registered according to the academic calendar.
  • The registration slips should be completed and signed by the respected body.
  • A student will not be allowed to take courses (modules and other learning materials) without completing registration formalities.


  • A student must take the pre‐requisite(s) before he/she registers for an advanced course.
  • A private student shall pay for the courses and, present the cash receipt along with the forms to the respective office.
  • A student shall complete a registration form in triplicate. The student must submit the slips to the registrar office and get the “REGISTERED” stamp on them.
  • No credit shall be given for courses for which the student is not registered even if grades have been earned.
  • Registration has to be done every semester. However, some programs (like Medicine in CMHS) can have registration only once a year.
  • Registration by proxy is not allowed.

Late registration

There is usually a one (or two) day registration period after the regular registration closes during the regular, evening or Kiremt semester.

There is usually a one (or two) day registration period after the regular registration closes during the regular, evening or Kiremt semester.

This time is primarily meant to complete oversights during the registration time. Late registration may be subject to a penalty fee. The steps followed are similar to those identified in the Registration section above.


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Add and Drop

Add and drop is an action of registering for modules/courses or dropping those modules/courses the student registered for during the normal registration time.

Add and drop is an action of registering for modules/courses or dropping those modules/courses the student registered for during the normal registration time. It is, therefore, an opportunity given to the student to correct any oversight during the normal registration period. However, such possibilities have to be explored in consultation with and permission by the academic advisor of the student. 

Add and drops are done on a form prepared for the purpose and the form should be collected from the college/institute registrar office. The date of add/drop should be completed within three weeks from the date of registration. The specific dates for each term will be indicated in the academic calendar.

Grading System

Student Assessment and the Grading System of Undergraduate Students

As a matter of general principle continuous assessment in the form of tests, reports, assignments, presentations, etc. should be made for every module/course in such a way that it measures the individual effort or capacity etc. of the student. This shall count for 50% of the total module/course mark. The remaining 50% shall be allotted for a final exam at the end of module/course. However, some discipline such as Medicine can set out their own general guidelines.

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