Overview

The Procurement Executive is responsible for planning, coordinating, and executing the procurement and supply-chain activities of Hawassa University. The role ensures that all goods, services, and works are acquired in a timely, transparent, cost-effective, and compliant manner in accordance with Ethiopian public procurement laws, university policies, and audit standards. The Procurement Executive supports efficient resource utilization and plays a key role in maintaining the university’s operational continuity across academic, administrative, and development functions.

Key Roles and Responsibilities

• Plan, coordinate and execute procurement processes (requisitioning, tendering, evaluation, contracting, purchase orders) in compliance with Hawassa University procurement procedures and relevant Ethiopian public procurement regulations.
• Prepare and manage competitive procurement documents (RFPs, RFQs, ITTs), evaluation criteria, and procurement reports.
• Evaluate supplier bids, coordinate bid evaluation committees, and make award recommendations based on technical and financial assessments.
• Draft, negotiate and administer contracts; monitor supplier performance, delivery schedules and contract compliance.
• Maintain accurate procurement records, asset acquisition logs and periodic procurement statistics for audit and reporting.
• Build and maintain relationships with suppliers, develop a vetted supplier database and periodically conduct market research to identify competitive sources.
• Monitor budgets and coordinate with Finance to ensure timely payment processing and budgetary compliance.
• Provide procurement guidance and training to internal requestors, faculty and project teams; ensure proper documentation for transparency and audit trails.
• Support internal and external audits; implement corrective actions for audit findings.
• Promote ethical procurement practices, anti-fraud safeguards and sustainability where feasible (e.g., local procurement, green purchasing).