Special Assistant for VPAD

Overview

The Special Assistant provides high-level administrative and strategic support to the Vice President for Administration and Development, ensuring efficient coordination of institutional projects and daily operations. Responsibilities include managing the VP’s schedule, preparing briefings and reports, coordinating cross-unit follow-ups, and facilitating communication with internal and external stakeholders. The role handles confidential matters, monitors progress of development initiatives, and represents the VP as delegated to advance administrative and resource-development priorities.

Overall, the Special Assistant amplifies the Vice President’s effectiveness by ensuring priorities are well organized, decisions are well informed, and implementation is consistently tracked enabling the university to advance its administration and development objectives.

Key Roles and Responsibilities

• Serve as the principal administrative aid to the VP, providing high-level support for strategic, administrative, and operational activities.
• Manage the VP’s schedule, meetings, briefings and correspondence.
• Prepare concise briefs, reports, talking points and decision memos.
• Coordinate cross-unit follow-up on VP directives and track progress of key initiatives.
• Serve as liaison with internal departments, external partners and stakeholders.
• Organize high-level events, visits and official delegations.
• Assist in priority project monitoring, risk flagging and basic research/analysis.
• Handle confidential matters with discretion and ensure information flow to the VP.